Advances in Sleep and Circadian Science Abstract Guidelines

Advances in Sleep and Circadian Science (ASCS) is being held February 14-17, 2025, at the Sheraton Sand Key Resort in Clearwater Beach, Florida.

The Call for Late-Breaking Abstracts is now closed.
Submit an abstract describing your research of interest for a poster presentation at the ASCS 2025 Poster Session. Submissions will undergo a review by the Sleep Research Society Scientific Offerings Committee. Acceptance of abstracts will be based on scientific merit and originality.

At ASCS 2025, there will be eight major scientific sessions, during which three invited speakers will be presenting. Two speaking slots are being held open to be filled from among the abstracts submitted by trainees or early-stage investigators. To be eligible to be considered for these speaking slots, you must be a trainee or within five years of an initial faculty (or equivalent) appointment.


Trainee Travel Awards

Trainees (undergraduate or graduate students, postdoctoral fellows, and medical residents) who submit a first-author abstract for poster presentation at the meeting are eligible to apply for a travel award. Conferral of awards will be based on blind review of abstracts. Indicate interest on the abstract submission form.

Submit an Abstract

  • ASCS 2025 is using the Oxford Abstracts system to gather submissions.
  • If you do not already have an Oxford Abstract account, you’ll need to create one. Click “Create an account” at the top of the login page.
  • Click here for tips on making a submission via Oxford Abstracts.
  • Note: Hit “Submit” at the bottom of the form to save and/or submit your abstract. You do not need to complete the form in one session – you can log out and come back to your submission as many times as you like up to the final submission deadline (October 27), but you must manually save your work along the way!

Key Dates

(Notification dates are subject to change.)

Poster abstract submissions deadline: October 27, 2024
Notifications of acceptance to poster abstract submitters sent: December 4, 2024
Acceptance from poster abstract submitters due: December 15, 2024

Late-breaking poster abstract submissions open: November 18, 2024
Late-breaking poster abstract submissions deadline: December 15, 2024
Notifications of acceptance to late-breaking poster abstract submitters sent: January 8, 2025
Acceptance from late-breaking poster abstract submitters due: January 17, 2025

Early-bird registration for ASCS ends: December 22, 2024


Submission Requirements

General Guidelines

  • At least one author of an accepted poster must attend the ASCS 2025 meeting to present the poster. ASCS is unable to cover attendees’ expenses or waive registration fees for presenters.
  • Authors are encouraged to submit only one poster abstract as presenting author.
  • Content must be original. If content will be published or presented elsewhere prior to February 14, 2025, you must provide an explanation of what will be published or presented.

Poster Abstract Entry

  • All submissions must be in English.
  • Poster abstracts are only accepted through the submission form conforming to the following outline:
    • Title
    • Authors and Institutions
      • Spell out completely the names of all authors using full first and last names
    • Introduction
    • Methods
    • Results
      • It is not acceptable to state that “The results will be discussed”, inclusion of specific data is necessary for reviewers.
    • Conclusions
      • To the extent possible and in keeping with the integrative theme of the meeting, please indicate how your study reflects on interactions between sleep and circadian systems.
    • Support (optional)
      • Support is not required on abstracts that did not use extramural support for the project.

Conflict of Interest

  • Potential conflicts of interest for each author must be stated (if there are none, please state “there are no potential conflicts of interest”).
  • By submitting a research abstract, the authors agree to providing the Sleep Research Society with royalty-free, non-exclusive rights to publish and reproduce your submission, if accepted for presentation, in any form for the life of the work.

Guidelines for Poster Presentations:

  1. Poster area dimensions are limited to 4 ft (122 cm) wide x 4 ft (122 cm) tall. Posters will be assigned to a designated time slot and location during which authors are asked to be present at their poster.
  2. Material to affix your poster to the display boards will be made available to you.
  3. Poster text must be readable to a person standing 1 meter away.
  4. All figures should have captions.
  5. Poster numbers will be provided and will be available on your poster board.
  6. Conference attendees will view posters during breaks and dedicated poster viewing times.
  7. Presenting authors must be at their posters during dedicated poster viewing times but not during breaks.

Questions? Contact SRS staff at ascs@srsnet.org.

Guidelines for Data Blitz:

The Data Blitz will take place on Friday, February 14, 2025, from 7:00–8:00 PM. The Data Blitz is a fast-paced event where presenters summarize their research using one slide and one minute. General guidelines include:

  • The purpose of the data blitz session is to provide a brief overview of the research and main conclusions, not to present complete results.
  • Each participant will be given one minute to present the data and conclusions reported in the abstract.
  • Although multiple figures per slide and PowerPoint animations are allowed, speakers are allowed one slide reporting the main findings and conclusions.
  • As a suggested format, the slide should contain the abstract title and up to four figures.
  • Listing co-authors, affiliation and poster/oral presentation schedule during the meeting is optional. Use of text should be kept to a minimum.
  • The PowerPoint slide should be submitted via email to ASCS@srsnet.org by Monday, February 10, 2025 for screening and approval, and so it may be ready for upload on the session room’s AV. Ensure the abstract number is included on the slide.

Award Categories: At the conclusion of the session, attendees will vote in the following categories: Best Overall, Most Exciting Science, Most Data in One Minute, and Most Theatrical. Award winners will receive a small token of recognition as a celebration of their contribution to the event.

Speaker Order, as of February 6: View the Data Blitz speaker information page for the order of presentations.