Advances in Sleep and Circadian Science Abstract Guidelines

Advances in Sleep and Circadian Science (ASCS) is being held February 14-17, 2025, at the Sheraton Sand Key Resort in Clearwater Beach, Florida.

Call for Abstracts will open in mid-July. Submit an abstract describing your research of interest for a poster presentation at the ASCS 2025 Poster Session. Submissions will undergo a review by the Sleep Research Society Scientific Offerings Committee. Acceptance of abstracts will be based on scientific merit and originality.

At ASCS 2025, there will be eight major scientific sessions, during which three invited speakers will be presenting. Two speaking slots are being held open to be filled from among the abstracts submitted by trainees or early-stage investigators. To be eligible to be considered for these speaking slots, you must be a trainee or within five years of an initial faculty (or equivalent) appointment.

Key Dates

Poster abstract submissions deadline: October 27, 2024
Notifications of acceptance to poster abstract submitters sent: December 2, 2024
Acceptance from poster abstract submitters due: December 15, 2024

Late-breaking poster abstract submissions deadline: December 15, 2024
Notifications of acceptance to late-breaking poster abstract submitters sent: January 8, 2025
Acceptance from late-breaking poster abstract submitters due: January 17, 2025

Early-bird registration for ASCS ends: December 22, 2024

Trainee Travel Awards

Trainees (undergraduate or graduate students, postdoctoral fellows, and medical residents) who submit a first-author abstract for poster presentation at the meeting will be eligible to apply for a travel award. Conferral of awards will be based on blind review of abstracts.

Indicate interest on the abstract submission form.

Submission Requirements

General Guidelines

  • At least one author of an accepted poster must attend the ASCS 2025 meeting to present the poster. ASCS is unable to cover attendees’ expenses or waive registration fees for presenters.
  • Authors are encouraged to submit only one poster abstract as presenting author.
  • Content must be original. If content will be published or presented elsewhere prior to February 14, 2025, you must provide an explanation of what will be published or presented.

Poster Abstract Entry

  • All submissions must be in English.
  • Poster abstracts are only accepted through the submission form conforming to the following outline:
    • Title
    • Authors and Institutions
      • Spell out completely the names of all authors using full first and last names
    • Introduction
    • Methods
    • Results
      • It is not acceptable to state that “The results will be discussed”, inclusion of specific data is necessary for reviewers.
    • Conclusions
      • To the extent possible and in keeping with the integrative theme of the meeting, please indicate how your study reflects on interactions between sleep and circadian systems.
    • Support (optional)
      • Support is not required on abstracts that did not use extramural support for the project.

Conflict of Interest

  • Potential conflicts of interest for each author must be stated (if there are none, please state “there are no potential conflicts of interest”).
  • By submitting a research abstract, all authors attest that the abstract submitted has not been previously published elsewhere and transfers, assigns, or otherwise conveys all copyright ownership, including all rights incidental thereto, exclusively to the Sleep Research Society.

Guidelines for Poster Presentations

  1. Poster area dimensions are limited to 4 ft (122 cm) wide x 4 ft (122 cm) tall. Posters will be assigned to a designated time slot and location during which authors are asked to be present at their
  2. Material to affix your poster to the display boards will be made available to
  3. Poster text must be readable to a person standing 1 meter
  4. All figures should have
  5. Poster numbers will be provided and will be available on your poster
  6. Conference attendees will view posters during breaks and dedicated poster viewing